CCTV Policy

1. Introduction

This policy outlines how Beau Plan Smart City (“The Company”) uses Closed Circuit Television (CCTV) systems to protect its premises, assets, staff, and visitors. The policy is in compliance with the Mauritius Data Protection Act (DPA) and any applicable local privacy laws.

2. Purpose of CCTV

The primary purposes of the CCTV system at Beau Plan Smart City are to:

• 2.1. Enhance the security of the premises.
• 2.2. Protect the company’s property.
• 2.3. Deter and prevent theft, vandalism, and other crime.
• 2.4. Assist in identifying, apprehending, and prosecuting offenders.
• 2.5. Ensure the personal safety of staff, visitors, and other stakeholders.

3. Scope

This policy applies to all CCTV systems and surveillance equipment installed on Beau Plan Smart City premises, whether they are owned and operated by the company or by third parties.

4. Data Protection

The Company acknowledges its duties under DPA to use personal data lawfully, fairly, and transparently. As such:

• 4.1. CCTV will only be used for the purposes outlined in Section 2.
• 4.2. Any recorded images will be considered personal data and will be subject to the protections outlined in the DPA.
• 4.3. CCTV systems will not be used to monitor the work of employees in a manner that would infringe their privacy rights.
• 4.4. The Company will ensure that CCTV cameras are only installed in areas where individuals” expectation of privacy is minimal.

5. Data Retention

Recorded images will be stored securely, and access will be restricted to authorized personnel. Data will not be retained for longer than necessary. In line with DPA, the retention period will generally not exceed 30 days, unless the data is required for a specific and lawful purpose, such as a police investigation.

6. Access and Disclosure

Data recorded by CCTV will not be accessed or disclosed except as necessary for the purposes outlined in Section 2. Requests for access by law enforcement agencies will be dealt with in accordance with DPA and the applicable local law.

7. Transparency and Accountability

Signage will be displayed prominently around the premises indicating the presence of CCTV cameras. This signage will provide a contact for those who wish to discuss the CCTV system and will make reference to the availability of this policy.

8. Complaints

Any complaints or enquiries related to the operation of Beau Plan Smart City’s CCTV system should be directed to the Data Protection Officer. Complaints will be dealt with in accordance with the Company’s data protection complaint handling procedure.

9. Review

This policy will be reviewed annually or as necessary to ensure it remains compliant with the DPA and any changes in local law. Any changes to the policy will be communicated to all stakeholders.

10. Policy Enforcement

Failure to comply with this policy can result in disciplinary action up to and including termination of employment. Legal action may also be pursued in cases of severe non-compliance.

Approval and Revision History

This policy has been approved by Terragri Ltd Legal Department. Reviewed and updated on 13/06/2023

This policy will be distributed to all employees and will be readily available for reference on Terra’s intranet site.